The Program Assistant at SEMA will support the implementation and coordination of various programs and activities aimed at promoting sustainable development, community engagement, and capacity building. This role involves a combination of administrative duties, project management, and fieldwork. The Program Assistant will work closely with the Program Manager and other team members to ensure the effective execution of program activities and the achievement of project goals.

Employer: Stichting SEMA
Role: Program Assistant
Type: Fulltime (12 months contract/renewable)
Duty Station: Kampala, Uganda
Supervisor: Program Manager

Responsibilities: Field Officers and Research trainees.
Key working relationships: Program Teams, Finance, research and data, technology, and Management Team

Key Responsibilities:
• Administrative Support:
o Perform general administrative duties such as scheduling, filing, and correspondence.
o Support field officers on their regional program implementation activities.
o Prepare and distribute meeting materials, reports, and correspondence.
o Maintain organized records and documentation for all program activities.
o Support the Program Manager in daily operational tasks as needed.
• Data Management:
o Coordinate with the Research team to follow the data quality assurance protocol.
o Prepare regular progress reports, case studies, and success stories.
o Ensure data accuracy and integrity in all reporting processes.
• Program Coordination:
o Assist in the planning, implementation, and monitoring of program activities.
o Coordinate and organize meetings, workshops, and training sessions.
o Prepare and distribute program materials, reports, and documentation.
o Support the development of project plans, timelines, and budgets.
o Track project progress and report on key performance indicators (KPIs).
o Identify and address potential project risks and issues.

o Conduct field visits to program sites in various regional locations, including rural and urban areas.
o Engage with community stakeholders, beneficiaries, and partners to gather feedback and assess needs.
o Facilitate community meetings, focus groups, and participatory activities.
• Communication and Engagement:
o Work collaboratively with internal teams and external partners to achieve program objectives.
o Represent SEMA at relevant meetings, conferences, and events.
o Build and maintain relationships with key stakeholders and community members.

Qualifications and Skills:
• Bachelor’s degree in development studies, socia sciences, law, economics or a related fied
• Minimum 3 years of experience in program management within the socia justice sector.
• Strong organizational , time management skills with attention to detail.
• Proficiency in computer applications (e.g. G. Suite, Canva, Spreadsheet, Powerpoint).
• Ability to work independently and as part of a team.
• Knowledge of sustainable development practices and community engagement is a plus.
• Excellent communication and interpersonal skills.