Key duties and responsibilities

1. Carry out activities like making travel arrangements, screening and handling telephone communications, greet and direct visitors and respond to inquiries appropriately in line with project standards.
2. Provide project information and respond to inquiries of individuals, external and internal institutions and agencies in line with project standards.
3. Arrange meetings, conferences and special events as scheduled, take minutes and circulate action points on matters arising from meetings in line with project standard.
4. Receive and sort incoming and outgoing mails, dispatch correspondences and update and maintain the project’s database of contact persons and organizations in line with records management procedures.
5. Monitor and maintain office environment and the working order of machines including faxing machine, copier, shredder, office phones and computers in line with administration policy.

Qualifications:

A Bachelor’s Degree in Business Administration, Development Studies or any Social Sciences related Discipline from a recognized university.

At least 2 years of related experience in a busy organization.