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12 May 2019

Project Administrator at Rakai Health Sciences Program

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JOB DETAILS:
Rakai Health Sciences Program is a collaborative Bio-medical research and service delivery organization. It strives to improve the quality of life of the local population through a combination of community-based research, curative services and prevention strategies in the district of Rakai, South Western Uganda.
PROJECT ADMINISTRATOR – 1 POSITION
(KALISIZO) with frequent travels to field offices The Project Administrator will support the project manager by providing overall administrative (non- technical) support across all program areas..

ESSENTIAL JOB FUNCTIONS:
• He/she will supervise / support the work of all the administration officers & accounts clerks supporting the different program areas in the clusters of Masaka regional HIV Mechanism; to ensure that they abide by all the guidelines
• He/ she will support the clusters to ensure that expenditures and reports are within approved budgets and in line with donor and RHSP guidelines.
• Ensure that there is an up-to-date inventory of the assets of the Masaka regional HIV Mechanism across all program areas.
• Support the cluster teams in drawing up of periodic work plans/budgets-in relation to the set targets
• Support the cluster teams to account for all the project funds dispersed to them
• Prepare monthly funds received Vs accountability reconciliation report for the whole Masaka Region HIV mechanism that reflects the contribution of the different clusters.
• Support the cluster teams in preparing financial requisitions and making payments
• Assist with all aspects of administration, directory maintenance, logistics, assets/ equipment inventory, storage and management for the Masaka region HIV mechanism
• Support the process of scheduling appointments and meetings with the districts and other stakeholders by working with the cluster teams.
• Ensuring that all Masaka region HIV mechanism meeting minutes are prepared and properly stored including those in the clusters.
• Support the cluster coordinators to develop and administer monthly integrated schedules that are used to guide activity transport allocation by the clusters.
• With guidance from the transport section, he/ she will support/ guide the administration officers on how to supervise the drivers in the clusters
• Support the clusters in preparing and archiving documents
• Assist in preparation of reports for internal and external use for the Masaka regional HIV Mechanism.
• Other duties as may reasonably be assigned from time to time

  KNOWLEDGE AND EXPERIENCE
• The applicant should preferably hold a Masters’ Degree (ideally) in Business Administration, public administration, accounting, project management or other related areas. Bachelors’ Degree in Business Administration, public administration, Commerce.
• At least 3 years’ experience in managing Program logistics, administration, Finance and operations; setting up and maintaining operations and logistical procedures and processes; implementing health and safety procedures;
• Excellent oral and written communication skills in English;
• Proven management experience leading small to medium sized teams;
• Ability to liaise efficiently with individuals and organizations to arrange and carry out program administration functions;
• Experience in operating within environments with diverse cultures and practices;
• Ability to use computer systems and standard office software reliably, including organizing and setting up systems for maintaining office electronic records;

Job Education Requirements: Diploma

Job Experience Requirements: 1 year

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How to Apply

All interested Candidates possessing the above attributes can send their applications including a cover letter, latest Copy of CV (with 3 referees), copies of academic qualifications/certificates addressed to the HR Manager to [email protected] . Kindly indicate the Job title under subject of the mail. Only Online applications will be considered Deadline for Submission: Close of business by 5:00pm, Friday, 24th May 2019 Only short-listed candidates will be contacted by Rakai Health Sciences Program. Any form of lobbing and canvassing will lead to disqualification






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