A Project Assistant is a valuable member of a team. He/she will be responsible for coordinating the Refugees and Host communities, mobilizing participants in liaison with Settlement leaders, providing up-to-date information about the Settlement, be the focal point of contact for Bishop Stuart University in the Settlement.

Key Responsibilities:

Administrative Support:

• Assist in the preparation and organization of RETI project-related meetings, workshops, and events.
• Manage RETI project-related documentation, including agendas, minutes, and reports.
• Maintain project-related files and records in an organized and accessible manner.

 Communication and Correspondence:

Communications & Media Studies

• Act as a liaison between RETI project staff, participants (refugees and host community members, settlement leaders and external stakeholders.
• Respond to inquiries and requests from RETI project participants (refugees and host community members, settlement leaders, partners, and the public in a professional and timely manner.
• Draft and edit project-related correspondence, emails, and materials.

Data Management:

• Collect, compile, and maintain project data, including participant information
• Assist in the creation and maintenance of databases, spreadsheets, and tracking systems.
• Generate and update RETI project reports and dashboards as needed.

Project Logistics:

• Coordinate logistical aspects of RETI project activities, such as room bookings, equipment setup, and catering.
• Ensure that RETI project materials and supplies are available and organized.
• Assist with the distribution of project resources and materials to participants.

Documentation and Reporting:

• Assist in the preparation of project reports, progress updates
• Proofread and edit documents for accuracy and clarity.

•  Collaborate with Pthe roject Manager to maintain accurate records and track project expenditures.

Support Project Planning:

• Assist in the development of project plans, timelines, and budgets.
• Participate in RETI project planning meetings and provide input as necessary.
• Help identify opportunities for project improvement and efficiency.

Participant Engagement:

•  Communicate with RETI project participants (refugees, host community members) regarding schedules, requirements, and expectations.
• Assist with participant enrollment, registration, and follow-up as needed.
• Collect feedback from participants and compile evaluations.

Technology and Tools:

Dictionaries & Encyclopedias

• Utilize office software and tools, including word processing, spreadsheet, and presentation software.
• Familiarity with project management or collaboration tools may be required.

Qualifications:

• Minimum of a Bachelor’s degree in Development Studies, Social Sciences, Planning or Community Development studies.

Experience:

• The applicant will demonstrate evidence of hands-on experience in community development work and leadership skills.
• Any previous work experience in refugee settlements is required.

Competencies:

• Strong community mobilization skills
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• Flexibility and adaptability to changing priorities and tasks.
• Strong interpersonal skills and a customer service-oriented approach.