Senior Administration Officer at Kiira Motors Corporation
- Company: Kiira Motors Corporation
- Location: Uganda
- State: Uganda
- Job type: Full-Time
- Job category: Administrative Jobs in Uganda
Job Description
The Senior Administration Officer is responsible for all general office administration, including but not limited to managing correspondences, scheduling appointments and planning meetings, receive and provide general support to visitors.
Reports to: Human Resources and Administration Manager
Salary Scale: K5
Key Functions
• Plan, administer and control budgets for general office equipment, supplies and services;
• Monitor the facility to ensure that it remains safe, secure, and well-maintained;
• Prepare and review operational reports and schedules to ensure accuracy and efficiency;
• Set goals and deadlines for the Administrative department;
• Acquire, distribute and store supplies;
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records;
• Manage leasing of office space;
• Dispose of, or oversee the disposal of, surplus or unclaimed property;
• Provides supplies by identifying needs for reception, switchboard, mail-room, and kitchen; establishing policies, procedures, and work schedules;
• Maintaining office premises, furniture and equipment in good condition;
• Coordinating the distribution and use of office equipment, furniture and stationery;
• Paying utility bills promptly;
• Keeping and maintaining inventory of issued office equipment and materials;
• Maintaining inventory of all office assets and properties;
• Coordinating security of office premises, equipment and vehicles;
• Identifying and determining requirements of user departments; and
• Any other duties assigned by the Human Resources and Administration Manager
Person Specifications:
Academic Qualifications
• Bachelor’s Degree (Honors) in Business Administration, Administrative and Secretarial Studies, Industrial Psychology, Industrial Management or Related Field from a recognized Institution;
• Master’s Degree in Business Administration, Management or any other closely related discipline from a recognized Institution.
Experience
General Working Experience of at Least (5) Years; Should have Served as an Administration Officer or Equivalent for at least Three (3) Years in a Reputable Organization preferably in the Automotive/Manufacturing Industry.
Method of Application
To apply for any of the available jobs, you must send your application through email to [email protected] before the deadline . No applications will be accepted after midnight on 11th October 2021 (as recorded by the mail server). Clearly indicate the Position you are applying for in the Subject of your email. Please note that we are not accepting hand-delivered applications. Your application should include the following documents Only in PDF Format: • A duly signed application Letter (Cover Letter) addressed to the Chief Executive Officer, Kiira Motors Corporation. • A duly signed CV (Please use this CV template and fill all the fields as guided). • Certified copies of Academic Documents (Certificates and Transcripts). Only copies certified by the awarding institution will be accepted. Qualifications obtained outside Uganda should be notarized.