Working in the Finance Department under the direction of Finance Coordinator, the Senior Finance Officer is responsible for daily office operations in country office and field offices.  He/she is responsible for review of transactions according to the Approval Authority Matrix; ensuring that all transactions are allowable, reasonable and allocable, in line with Mercy Corps policies, donor regulations, GAAP and applicable country laws and that they are correctly coded. The Senior Finance Officer will do regular field visits, facilitate audits, and coordinate weekly and monthly financial reporting, support, supervising and coaching all Finance Officers. Support and track contracts payments, leases, fixed assets and procurements of all office in karamoja. It is critical that Senior Finance Officer does regular field visits to other locations in Karamoja.

ESSENTIAL JOB FUNCTIONS:

1. Supervision of all Karamoja Finance Officers.
2. Review all Karamoja payments, and ensure they meet MC and donor standards before they are passed for payment.
3. Post field transactions into Navigator on a weekly basis.
4. Code all expenditures following the standard chart of accounts, coded budget and enter or review to the accounting software.
5. Ensure/match invoices/receipts, completion reports with GRN and other required documents.
6. Coordinate and prepare weekly and monthly cash requirement for supported field offices, submit and make sure sufficient cash is available in all offices and monitor its use. Make sure also there is no excess cash.
7. Perform bank reconciliations on time and clear all reconciling items timely, and perform cash counts as per the MCU SFFM.
8. Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
9. Collect and review all offices summary and individual staff timesheets and submit for payroll recording every month.
10. Perform all amortization, re-classes and other adjustments every month before the month end close
11. Ensure there is a proper filing and archiving system that is running efficiently.
12. Provide on-going orientation, training and support to Finance Officers on Mercy Corps and respective donor’s rules and regulations.
13. Ensures that he/she travels to field locations once per month and ensures that Senior Finance Officers travel to the field one week per month. This is critical part of the role and cannot be compromises.
14. Any other tasks to be assigned by the supervisor.

Finance,Compliance & BUDGET Management

• Ensure compliance with donor and Mercy Corps regulations related to food security programming.
• Support to Review monthly BVA Reports; assist in maintaining budgeting tools & support in developing budget proposals.
• Assist to maintain the Approval Authority Matrix and support during audit processes.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to PROGAM PARTICIPANTS

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects