Reporting to Supply Chain Officer-Warehouse & Logistics, the Supply Chain Assistant-Warehouse is responsible for the efficient coordination and management of all warehousing and inventory management functions for IRC’s office in Arua.

Duties and Responsibilities

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Train warehouse staff as required.
• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
• Advise the Supply Chain Manager of potential inventory shortages
• Manage casual laborers in the warehouse.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Supply Chain Manager of warehouse-specific issues or improvements
• Maintain the Warehouse activity book recording all out going and incoming receipts and activities.
• Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.

Goods Reception and Transport

• Assist in receiving all supplies.
• Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
• Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
• Prioritize dispatch needs in conjunction with program.
• Prioritize air road transport in coordination with the program department and field sites.
• Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
• Supervise truck loading and documentation follow up.

Warehousing and Inventory

• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance.   
• Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.

Expected Deliverables

• Maintain full and accurate inventory records.
• Undertake (documented) monthly and ad-hoc physical inventory checks.
• Conduct documented quarterly job performance reviews of Warehouse staff, providing appropriate feedback.
• Provide on-time, standard monthly reports to the Supply Chain Manager.

Qualifications

• Diploma in Procurement and Logistics Management, a degree in similar field will be an added advantage
• Minimum two years’ work experience in a warehouse Management
• Knowledge of generic warehouse management systems and forms
• Physically mobile, able to lift 30kg without strain.
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of computers especially spreadsheets (format/sort/filter).
• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem solving abilities.

Please note:

• This position is open only to Ugandan nationals.
• Applications will be reviewed on a rolling basis.

Submit your CV and Application on Company Website : Click Here

Closing Date : 12 July, 2020