Job Description: – Accountant

Key Duties and Responsibilities:
• Receive and Review requisitions for clarity, adequate specifications/to ensure that bidders will be able to respond to the quotation appropriately as per specifications.
• Assist user departments in getting specifications and Terms of Reference right.
Process Purchase Enquiries for purchase requisitions from the User Departments
• Float Purchase enquiries to the respective liaison Offices and follow-up for quotations
Compare and evaluate offers received from suppliers
• Negotiate contract terms of agreement and pricing
• Follow-up with Users for timely technical clearance of the quotations.
• Prepare Approval notes and ensure to obtain necessary commercials approvals from the relevant authorities within validity of quotations.
• Issue / Track orders and ensure timely delivery
• Monitor stock levels and place orders as needed
• Enter order details (e.g. vendors, quantities, prices) into internal databases- SAP
• Maintain updated records of purchased products, delivery information and invoices
• Prepare monthly / annual reports on purchases, including cost analyses
Prepare procurement transactions and provide a liaison link between suppliers and user departments
• Forward certified invoices to Stores for GRN and Accounts for payment.
• Rejections and quality issues to be resolved on top priority.

Qualifications, Skills and Experience:
• The applicant must hold a Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent
• Diploma in Procurement/ Purchasing and Supplies or equivalent beyond bachelor’s degree is an added advantage.
• Minimum five years of relevant practical experience in the field of Procurement for Goods and Services
• The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms. Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills.
• Excellent written and Verbal communications in English and Kiswahili.
• Proficiency in the application of IT/ERP systems such as SAP is must.