The role of the Accounts Payable Officer involves providing financial, administrative and clerical support to the finance department. It involves completing payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.

Job Responsibility
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
Pays vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects company’s value by keeping information confidential.
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements.
• Paying employees by verifying expense reports and preparing pay checks.
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process.
• Performs any other Assignments imposed by Management.

Educational Requirement
• A minimum of a bachelor’s degree in accounting, Finance, Business Management or in a relevant discipline.

Experience Requirement
• A minimum of 3 years’ experience in a similar role in a busy environment.An understanding of basic bookkeeping and accounting skills is required.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Knowledge of Pastel, SAP, Quick books or any other accounting package
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices