JOB DETAILS:

Plan international is an independent development and humanitarian not for profit organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
Plan International Uganda is recruiting competent persons to fill the vacant position below: Please copy and paste the links below in a different window for easy access.

Key Responsibilities of this Position:

Admin Logistical support:

1. Prepare prompt payment to vendors according to the approved purchase order agreement; ensure punctual delivery of goods and services by the vendor; proper receipt and clearance of any materials, supplies, or equipment; and the negotiation of any returns or adjustments which may become necessary.
2. Book hotels and community food vendor services for accommodation and workshops required in conformity with Plan policies and procedures. Also organize Plan events, workshops and other related functions as agreed with the supervisor.
3. Review active orders to determine delivery status and follow up with vendors to assure prompt delivery.
4. Communicate with staff concerning delivery progress; maintain records to record receipt of invoices.
5. Perform procurement tasks that may be delegated by the Administration Coordinator.
6. Based on received request, book hotel services for accommodation and workshops as required.
7. Writing orders in the line of responsibility and drafting related correspondences.
8. Monitor the usage of stationery and order for replenishment as and when necessary.

Management of front desk and switch board:

9. Receive, announce and direct visitors to staff at Office in a courteous manner. As requested, make appointments.
10. Keep the reception area in an orderly manner to include updated reading materials, clean and organized arrangement, and easy access of visitors to beverages.
11. Receive incoming calls and place outgoing calls and handle incoming and outgoing correspondences addresses to Plan.
12. Develop and regularly maintain updated Office telephone directories. Complete telephone logs booked through reception for outgoing calls booked through the switchboard by indicating whether they are personal or official.
13. Report and suggest solutions related to improvement or malfunctioning of the switchboard to your supervisor.
14. Responsible for general office cleaning, office equipment maintenance and utilization, utility bills payment and tracking and follow-up on repairs needed with external service providers and the landlord to ensure works are done and are value for money.
15. Prepare and follow weekly transport schedules for the PU with relevant staff and as may be required liaise with Country Office and other PU administration staff to ensure efficiency in staff movements according to Plan transport policy

Submit your CV and Application on Company Website : Click Here

Closing Date : 10th July 2020