Organization: Numa Feeds Limited
Duty Station: Kabwohe Municipality
We are looking for a talented person who is committed to join our efforts to impact the community. We offer unlimited opportunities to grow your professionalism, talent and expertise.

Job Summary
The Administrative Assistant performs high level secretarial, administrative and public relations duties which require frequent contact with staff, government officials and the public, committed to providing reliable support to department activities in order to ensure efficient operation of the office. He/ She will be the focal point for daily administrative office tasks and the link between Administration and the company and must be familiar with administrative practices and procedures, possess the ability to perform in a high quality and time sensitive manner.

Key roles and responsibilities
• Manage routine administrative and financial tasks and contribute to effective and timely management of resources
• Design and produce documents, reports and presentations, collecting and preparing information for meetings in the department.
Attend meeting and taking minutes for the meeting and give feedback
• Handle correspondences and draft appropriate responses i.e. letters and official documents.
• Follow up the Managing Director’s tasks and assignments, track the progress and assist in ensuring that time-bound commitments and/or tasks are completed as scheduled.
• Establish and maintain a manual and electronic filing/record-keeping system for easy storage and retrieval of documents and correspondences related to the Managing Director’s work.
Respond to non-routine inquiries from staff and external parties and explain various program services, policies, procedures and rationale for decisions.

• Minimum qualification
• A degree/ diploma in secretarial studies/ office management, human resource management, public administration from a reputable institution. At least two years of progressive and relevant experience (ideally including Secretarial and Administrative work) in a reputable organization.

• Skills
• High level of integrity and confidentiality
• Knowledge of general office practices and procedures, particularly in word processing, filing, composing business documents, gathering and compiling data.
• In depth working knowledge of computer office packages.
Ability to communicate with staff and other contacts in courteous and professional manner