About US:

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

About Project:

UNIDO has received funding from the Government of Japan to implement a project to establish a training center for construction equipment operator training. The project also aims to conduct Training of Trainers (ToT) for instructional staff and assist them in conducting operational trainings for construction equipment operators. In short, the project focuses on the importance of qualified human resources for inclusive and sustainable industrial development and serves as a clear indication that there is a positive correlation between the sustainability/longevity of machines and the training of their operators. The involvement of the GoU/MoWT as well as private sector partners demonstrates the proposal’s inclusiveness and intends to serve as a catalyst for policy-making reform.

Key Duties and Responsibilities:

• Financial accounting and management of various financial transactions in line with UNIDO policies. Procurement tasks, including collecting offers and follow-up with suppliers for contract signatures, delivery notes, invoices.
• Follow-up on administrative issues related to project activities (engineering/design/construction works, equipment delivery and installation, payments, procurement, shipping and clearance).
• Maintain network of vendors and suppliers for project-related procurement needs.
• Manage the day-to-day financial and administrative operations and office support systems, including bookkeeping of the operational cash advances for the project.
• Ensure all project staff payments are released in a timely manner from imprest account.
• Assist with administrative duties related to travel arrangements, study tours, workshops, security clearances, and visa approvals.
• Maintain a schedule of staff contracts to ensure timely notification for contract renewal to HQ.
• Liaise with UNDP and imprest for clearance of released ASRs from HQ as well as logistical support resources (i.e. transport of goods to and from Mombasa port).
• Ensure all receipts of financial disbursements are collected and organized in the project file.
• Maintain strong performance, and high professional and ethical standards.
• Perform ad-hoc project work and travel as required (travel authorization to be done separately).
• Comply with all UNIDO rules, procedures and regulations.

Qualifications, Skills and Experience:

• The applicant for the United Nations Industrial Development Organization (UNIDO) Administrative and Financial Assistant job opportunity should have completed secondary education. Formal secretarial/clerical training or equivalent desirable. Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.
• A minimum of six (6) years of working experience in the related fields of the post.
• Work experience in financial management and accounting is a requirement
• Excellent computer skills using the Microsoft Office Suite (i.e. Word, PowerPoint and Excel).
• Excellent computer skills using the internet (i.e. email and browsing).
• Attention to detail, and high-level of accountability for the quality and timely completion of tasks.
• Experience with international projects or organizations will be considered an advantage.
• Experience creating reports and presentations.
• Experience working with senior stakeholders is considered an advantage.
• Excellent written and verbal communication skills.
• Comfortable working on short deadlines.
• Strong analytic and research skills – ability to analyze and identify improvement areas.
• Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable.

Submit your CV and Application on Company Website : Click Here

Deadline: 18^th June 2020