We are looking to hire a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management. The Administrative Officer’s responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents. You should also be able to organize flights, transportation, and accommodation for company executives. Applicant should display good phone etiquette and a thorough understanding of office management procedures. Ultimately, a top-performing administrative officer should be able to demonstrate exceptional organizational and time management skills to complete all duties in a timely manner.

Skills & Qualifications
• At least two (2) years proven work experience as an Administrative Officer, Administrator or similar role
• Diploma or Bachelor’s degree in business administration or business management is advantageous.
• Solid knowledge of office procedures
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks with a problem-solving attitude.
• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Typing speed of at least 60 words per minute with few errors
• Strong communication skills
• Exceptional customer service skills
• Excellent written and verbal communication skills
• Attention to detail

Responsibilities
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents ∙ Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations as may be required
• Schedule in-house and external events

Diversity, Equity, Inclusion and Zero Tolerance to Abuse
As a member of the Feminature Family, each employee is expected to:
• Help to develop and maintain an environment that welcomes and develops a diverse workforce.
• Foster a work environment where everyone feels valued and included. ∙ Support employees’ evaluation and promotion processes based on skills and performance.
• Promote a safe, secure, and respectful environment for all members of Feminature family, stakeholders in general, and particularly for the communities we serve. ∙ Follow Feminature’s Code of Conduct helping to prevent any type of abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons. ∙ Adhere to the Organisation Core Values.
• Feminature is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, marital status, protected veteran, or any other classification protected by applicable local, state or federal laws.