Area Procurement and Administration Assistant: to support the program’s team in running administrative and procurement functions tailored to enhance quality and timely service provision. This role has been redefined from the existing Finance Assistant role to streamline the functions of Administration and procurement and allow the finance and program teams to concentrate on their roles.

Responsibilities
Administrative:
• Work for arranging several workshops, seminars, meetings as a team member.
• Manage local and international travel for the project staff.
• Ensured security clearance, travel authorization, tickets etc for field visit of project official.
• Maintain Inventory and records for vehicles, non-expandable assets, IEC and Training materials, VC forms, office supplies.
• Deal with travel and transport arrangement, material distribution to the field etc.
• Assist for hiring consulting firm/individual for any services and deal with contractor/consultant for receiving the deliverables, evaluate their performance through verify contractual provision in line with the TOR as well as contract agreement and process the payment to them.
• Assist to ensure security management of the office and project assets through monitoring of security guards.
• Perform any other duties and responsibilities assigned by the Line Manger.
• Work assigned duties by the Line Manager as and when required.
• Assist to ensure monitoring of staff attendance, leave record and official movement during office hour.
• Monitor Leave record for personnel.

Procurement:
• Assess procurement requirements, prepare procurement plans, draft specifications, and initiate procurement process.
• Assist to prepare procurement / tender documents for RFQs, RFPs, OTM/ITB etc for procurement.
• Arrange TOC and TEC meeting to evaluate tenders and quotation documents as and when required.
• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors.
• Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress with the AKFU Procurement unit and follow up with vendors.
• Prepare reports on procurement for project management, and others.

The requirements
• Bachelor’s Degree major in Procurement, Business Administration, Logistics, or any social science related subject with 2 years experience of working in a humanitarian thematic area.
• Minimum 2 years of overall working experience in administration service, procurement, preferably for development projects.
• Fluency in written and spoken English. Excellent computer skills.
• Experience of working with development organization would be an added advantage.