PURPOSE OF POSITION

To assist in providing financial and grant accounting support to the response in line with World Vision accounting policies & procedures and donor grants agreements. Liaise and support Response Finance Manager on all financial matters relating to the response.

KEY RESPONSIBILITIES
1. Provide grants and financial technical support to the response/grants program staff including on-the-job training in order to maintain accurate and reliable financial information
100% of the staff technically supported in line with the FFM, accounting standards, and grants guidelines to provide high quality and complete information free of any material misstatements
Continuous updates on the new developments in the FFM and grant guidelines that will help staff not to fall short of WVI requirements when it comes to quality, reliable financial information

2. Prepare and file supporting documents for all accounting transactions in compliance with WVU & WVI financial policies and guidelines and coordinate banking issues
Existence of files for all the vouchers processed according to their voucher reference numbers on a daily basis
Files are well labelled and accountabilities are attached to the respective files where they belong and also ensure files are managed well in terms of security and ease of access during auditing on daily basis.

3. Participate in the preparation monthly bank reconciliation with the support of the Response Finance Manager
Accurate and timely bank reconciliations are made and submitted on a monthly on every 5th of a new month.
This will achieved by timely submission of Vis for posting and recognition of adjusting entries.

4. Manage staff travel and business advances by ensuring accuracy, authenticity, completeness and timely retirement of advances and monthly Account Allocation in SUN
Timely and accurate capturing of advances correctly and ensuring that respective individuals are followed up for the retirement within 7 working days.
Monthly account allocations done in sun every after two weeks.
Weekly sharing of the advance status with respective staff and also follow-up on retirements.

5. Prepare payment vouchers (using Voucher Interface) and allocate various response and grants expenses to different cost centers/grants in compliance with WV Cost Allocation Methodologies and donor requirements and managing petty cash
Weekly sharing of accurate and well validated VI with the SFO for posting with proper coding in line with the WV CAM and donor requirements.
Closely supervise the PSA in managing of petty cash and ensuring weekly or surprise cash counts are made for proper tracking.

6. Participate in the audit processes of the projects, particularly facilitating audit team members’ easy access to the project financial records
Proper filling and documentation of financial transactions with necessary attachments in a timely mana and support in addressing of audit findings

7. Code & Monitor budgets and also participate in the preparation of different project reports

KNOWLEDGE, SKILLS AND ABILITIES
• Degree in Business Administration/Commerce-with accounting option.
• Minimum of 2 years professional work experience in accounting, preferable with NGO
• Excellent spoken and written command of English.
• Good communication, writing, facilitation;
• Track record demonstrating high integrity, innovativeness, creativity, reliability and dependable Excellent computer application skills in Microsoft packages (Word, Excel and PowerPoint);
• Team player, Self-motivator,
• able to work with limited supervision;
• Must be a committed Christian
• Able to stand above denominational diversities.
• Computer literacy
• Willing to attend and participate/lead in daily devotions and weekly Chapel services.
• Perform other duties as required