The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAPcertified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.
In order to contribute to achievement of the above objectives, IDI wishes to recruit motivated and competent individuals for the positions as indicated below:-
Job Title: Assistant Procurement Officer (1 Position)
Vacancy Code: APOX002
Classification: Fulltime
Duty Station: Kampala

General Summary:
The Assistant Procurement Officer shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.

Responsibilities and Duties:
The Assistant Procurement Officer will provide Procurement support services in all IDI procurement functions in accordance with IDI procurement procedures

Key Responsibilities:
• Receive complete and approved requisitions from buying units.
• Preparing and issuing Request for quotations to vendors
• Receiving quotations and responses to RFPs following the Institute’s policies and procedures.
• Prepare Purchase orders for recommended suppliers/providers.
• In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
• Maintain a safe and systematic storage of procurement documents and other relevant items.
• Maintain and keep track of the contracts register and flag those expiring to trigger the renewal or contracting process.
• Carry out any other assignments as may be allocated by the supervisor.

Required Qualifications skills and attributes:
• A University degree in Procurement & Supply chain management, Business Administration or any related field from a recognized institution.
• Enrollment for the professional qualification in a relevant supply chain management course with significant progress in the course eg CIPS shall be an added advantage.
• A minimum of three years’ experience in procurement and supply chain management in a busy reputable organization
• Should have good interpersonal skills
• Strong written and verbal communication skills
• Ability to work in a busy environment
• Computer skills in MS office and Navision ERP