JOB DETAILS:

JOB TITLE: DEPUTY ACADEMIC REGISTRAR (1 Vacancy)
Salary Scale: M4
Responsible To: Academic Registrar

Purpose Of The Job

To deputise the Academic Registrar in supporting the administration and organisation of all academic matters including admission, undergraduate studies, postgraduate studies, examinations, research and publication.

Key Functions

1. To support the Academic Registrar in planning and coordinating curriculum development for all programmes and courses taught at the University and affiliate institutions of higher learning.
2. To support the Academic Registrar in managing the implementation of academic policies and procedures approved by Council.
3. To coordinate the management of admission of students and advise the Academic Registrar on their compliance to University admissions requirements.
4. To support the Academic Registrar in coordinating management of lectures, examinations, arranging for engagement of External Examiners and release of results in accordance with approved schedules.
5. To support the Academic Registrar in organising graduation ceremonies.
6. To support the Academic Registrar in organising meetings and providing secretariat services to academic related Boards/ Committees instituted by Senate.
7. To support the Academic Registrar in coordinating matters pertaining to administration of research grants and publications.
8. To manage and assess the performance of staff in the Office of the Academic Registrar.
9. To mentor, coach and counsel staff in the Office of the Academic Registrar.
10. To supervise the proper management of records relating to admissions and academics.

Key Outputs

a) Support to the Academic Registrar in planning and coordinating curriculum development at the University and affiliate institutions of higher learning provided.
b) Support to the Academic Registrar in implementing academic policies and procedures approved by Council provided.
c) Support to the Academic Registrar in management of admission of students provided and advice on their compliance to admission requirements tendered.
d) Support to the Academic Registrar in coordinating management of lectures, examinations, arranging for engagement of External Examiners and release of results provided.
e) Support to the Academic Registrar in organising graduation ceremonies provided.
f) Support to the Academic Registrar in facilitating academic related Boards/ Committees instituted by Senate provided.
g) Support to the Academic Registrar in coordinating matters pertaining to administration of research grants and publications provided.
h) Staff in the Office of the Academic Registrar managed and assessed.
i) Staff in the Office of the Academic Registrar mentored, coached and counselled.
j) Proper management of records relating to admissions and academics supervised.

Competencies

(i) Should have high integrity with excellent communication, leadership and people skills.
(ii) Should have proven ability to manage technical teams and transfer skills and knowledge to others through formal training and technical support.
(iii) Should be computer literate, with good working knowledge of standard office documentation software and with demonstrable knowledge and skills in the management of databases.
(iv) Should have the ability to be proactive and reinforce University academic standards.
(v) Ability to create and maintain an organised work environment with easy access to necessary resources including documents and files.
(vi) Ability to organise and facilitate meetings in a manner that enhances the achievement of University academic objectives.
(vii) Should be able to manage relationships and work approaches in a consistent manner that supports the efficiency and effectiveness of operations in the Office of the Academic Registrar.
(viii) Can sustain change and positively balance the combination of human resources, financial resources, technology and change processes to realise the University’s strategic objectives.
(ix) Should have broad knowledge of University academic policies, regulations and standards.

Person Specification

a) Qualifications
(i) Must possess a Master’s degree in either Education or Education Planning and Management, Human Resource Management, Public Administration, Management Studies or Organizational Psychology from a recognised institution.
(ii) Must possess a Bachelor’s degree in Education, Arts with Education or Science with Education from a recognised institution or first degree with a Postgraduate Diploma in Education
b)Experience
(i) Should have a minimum of eight (8) years working experience in a reputable organization, four (4) of which should have been at senior management level in Academic Registrars Department of an institution of higher learning.
(ii) Should be at least 35 years of age at the time of application.

Job Education: Must possess a Master’s degree in either Education or Education Planning and Management
Job Experience: Must have a minimum working experience of six (8) years
Work Hours: 8

Interested persons who meet the minimum requirements should submit their applications together with the following: (a) A detailed and up-to-date Curriculum Vitae. (b) Certified copies of academic transcripts, certificates, professional qualifications and appointment letters. (c) Names and addresses of three referees. (d) Copies of National Identity Card, birth certificate or copies of relevant pages of the passport indicating the applicant’s date of birth. 2. Sealed application should be sent to the address below not later than 17th July 2020, 5:00pm East African Time. Director Human Resources Kyambogo University Second Floor, Administration Block (Records Office) P.O. Box 1, Kyambogo, Kampala Uganda Tel: +256 414 286 452 NOTE 1. Only short listed candidates shall be contacted for interviews 2. Applicants who shall not hear from Kyambogo University upon completion of the selection exercise should consider themselves as unsuccessful. Kyambogo University is an Equal Opportunity Employer NB: In case of teaching positions, applicants who had applied under the open advertisement which was posted on the website in December 2019 need not reapply.

Closing date: 17th July, 2020