VACANCY: ONE (01)
SALARY SCALE: M4 (NON-TEACHING NON-SCIENCE)
REPORTS TO: UNIVERSITY BURSAR

KEY DUTIES AND RESPONSIBILITIES
The incumbent will be responsible to the University Bursar for performing the following duties:
1. Coordinates preparation of work plans, budget processes, consolidating and facilitating budget execution;
Supervises timely preparation of routine and periodic financial statements and reports, reviewing and approving correctness of the statements;
3. Verifies and approves micro procurement requisitions and advises the University Bursar on transactions of higher thresholds;
4. Reviews responses and advises on oversight issues including audit queries relating to financial management and accountability;
5. Supervises accounts operations, monitoring and evaluating staff performance;
6. Provides technical advice and guidance on financial management and accountability;
7. Ensures that up-to-date books of accounts, financial records and assets register are properly maintained
8. Provides technical advice and guidance on financial management matters so as to ensure compliance;
9. Develops sound internal financial management control systems and mechanisms for monitoring so as to ensure compliance with regulations and efficient and effective management of financial resources;
10. Ensures value for money compliance, verifies and guides the University Bursar on approval of payments prior to authorization;
11. Develops cash flow forecasting and maintains long term cash forecast;
12. Any other duties as may be assigned from time to time.

KEY OUTPUT
1. Preparation of work plans, budget processes, coordinated
2. Preparation of routine and periodic financial statements and reports, supervised
3. Micro procurement requisitions verified and approved, and the University Bursar advised on transactions of higher thresholds;
4. Responses reviewed and advice provided on oversight issues including audit queries relating to financial management and accountability;
5. Accounts operations supervised and monitoring and evaluating staff performance monitored and evaluated
6. Technical advice and guidance provided on financial management and accountability;
7. Up-to-date books of accounts, financial records and assets register are properly maintained
8. Technical advice and guidance on financial management matters provided.
9. Sound internal financial management control systems and mechanisms for monitoring developed, and compliance with regulations and efficient and effective management of financial resources ensured.
10. Value for money compliance ensured, and the University Bursar guided on approval of payments prior to authorization
11. Cash flow forecasting developed and long term cash forecast maintained.
12. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:
1. An Honours Bachelor Degree in Business Administration, Commerce, or Accounting and Finance.
2. A Master of Business Administration with Accounting or Master of Science in Accounting and Finance from a recognized institution.
3. A fully qualified professional accountant with ACCA or CPA is an added advantage.

ESSENTIAL SKILLS AND COMPETENCIES
Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability to Adapt to Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.

WORK EXPERIENCE
A minimum of six (6) years of work experience in a financial management position, three (3) of which must have been at the level of a Senior Assistant Bursar or Principal Accountant or its equivalent, in a reputable organization.

AGE LIMIT
The applicant must be fifty five (55) years old or below at the time of application.

TENURE OF APPOINTMENT
The appointment shall be on permanent terms upon successful completion of a probationary period of 6 (six) months (where applicable).
Suitably qualified and interested persons should submit six (6) hard copies of the application consisting of the following:
1. Letter expressing interest in the job;
2. Recent passport size photographs attached to each copy of the application;
3. A detailed and up to date Curriculum Vitae signed and dated by the applicant;
4. Certified copies of academic transcripts and certificates;
5. Copies of relevant appointment letter(s) (where applicable);
6. Copies of National Identity Card and any other relevant identification document;
7. Reference letters from three (3) referees who should be advised to send their reference letters under confidential cover, either in hard copy or using the email address [email protected]
8. Sealed applications with the position applied for indicated on the top right corner of the envelope and reference letters should reach the address below not later than 5:00pm on Wednesday 15th February, 2023:

The University Secretary
Gulu University
P. O. Box 166, Gulu City (U)

Please Note:
1. Incomplete applications and/or applications received after the closing date and time will not be considered.
2. Applicants who do not have National Identity Cards, or whose names and dates of birth on the National Identity Cards are inconsistent with the names and dates of birth on the other required documents will not be shortlisted.
3. Only shortlisted candidates will be contacted.