Job Purpose: The job is responsible for providing comprehensive support to the Executive Office, Board of Directors, and the Executive Team, as well as managing the Office Operations.

Reports to : Managing Director

Key Responsibilities:
• Ensure proper organization of the office of the Executive at all times and oversee the arrangement of meetings, filing, organization of documents and availability of stationery and refreshments.
• Manage and maintain the Executive dairies, schedule their meetings and receive and screen incoming visitors
• Co-ordinate travel planning requirements for the office and maintain a travel itinerary
• Brief the Executives on any engagements to maintain an accurate record of paper and electronic correspondence on behalf of the Executives.
• Draft and disseminate meeting minutes
• Draft correspondences for the office
• Draft Reports as directed by the line manager
• Record minutes of meetings as directed by the Line manager
• Act as a point of contact between Executives and internal colleagues and External clients
• Handling correspondence directed to the Office and to Managers

Education.
• A Bachelor’s degree in Secretarial studies, Office management and Administration

Experience.
• 2 years’ experience in Executive Office management preferably in a financial institution

Skills and competencies.
• Interpersonal skills
• Communication
• Integrity and confidentiality
• Negotiation skills
• Proactive and decisive
• Time Management