Location: ACORD Karamoja Field Office
Responsible to: Finance Officer – Gulu
Job Purpose: To assist in the management of ACORD finances and assets at the Karamoja Field Offices by maintaining proper books of accounts and other records to facilitate accurate and timely reporting.
Relationship with others: The Finance Assistant will be working in close collaboration with the Programme Manager, Finance & Administration Manager and other administrative and project staff. S/he is also expected to establish good working relationships with other ACORD partners, bankers and suppliers.
Job Summary: – The Finance Assistant will provide support to the Finance & Admin Department in the management of financial and administrative systems and internal control procedures to ensure that books of accounts are properly recorded, funds and other assets are secure and that financial and management reports are produced in time.

Responsibilities
The main areas of responsibility include but are not limited to the following:
a) Cash management:
• Receiving and paying out of cash
• Keeping an accurate and up-to-date record of all cash receipts and payments in the petty cash book,
• Ensuring availability of petty cash by making timely cash replenishment requests and cash reconciliations,
• Safe –keeping of all cash and cash equivalents
b) Bank transactions;
• Writing cheques and cheque payment vouchers ensuring correct coding,
• Maintaining an accurate and up-to-date cheque book, cheque payment register, and bank cash book,
Safe custody of all cheque books including used ones.
Will be an agent of all bank accounts, and therefore responsible for banking, withdrawals, collecting bank statements and other correspondence
c) Filing:
• Ensure orderly and prompt filing of all vouchers, bank statements and other documents for easy reference.
d) Office Management & Administration
• Supervise the cleaner and ensure that the offices are clean and orderly, the premises and its environment are clean, secure and well maintained.
• Ensure that motor vehicles, generator, computers, photocopier and other office equipment is regularly serviced and properly maintained at all times.
• Organize and convene monthly staff meetings.
• Offer administrative support and organize meetings, trainings, workshops, ensuring that all logistical arrangements are effectively made.
• Facilitate the procurement process – soliciting for quotations, issuing LPOs, etc.
• Manage office stationery and other administrative requirements.
e) Stores:
• Safe keeping of stores
• Keeping stores ledgers and registers of all items coming in and going out of the stores
• Ensure proper documentation of all GRNs, stores requisitions, and delivery notes,
• Make regular stock-taking and provide reports thereof.
f) Any other duties as may be assigned by the Finance Officer, Project Coordinator, Programme Manager, Finance & Administration Manager, Director of Programmes or the Country Director.

Person Specification
Skills
Microsoft Office skills, including Excel
• Good interpersonal skills
• Good analytical skills
• Ability to work with minimal supervision
• Highly organized approach to work.

Knowledge and Experience
• A first degree in B.Com/ BBA with a bias in finance/ accounting or other related disciplines.
• Early stage of Professional Course (ACCA or CPA) an added advantage
• Preferably a minimum of 1 years’ experience working in a related position.