a. Reports to: Finance Officer

b. Overall responsibility:
Responsible for day-to-day transactions’ processing; support the production of monthly and annual financial reports; participate in the end of year audits, and related administrative processes.

c. Specific Responsibilities:
• Keep proper books of accounts in accordance with the acceptable accounting standards and organization’s finance policy.
• Maintain cash and cash books and update the Finance Officer on daily cash position.
• Prepare payroll, salary payments, timely filing of statutory deductions (PAYE, NSSF) returns with the respective organs.
• Keep and maintain petty cash together with related documentation as required by the finance policy
• Filing vouchers and any other financial documents as well as other administration correspondences.
• Follow up on accountability of travel advances to staff and fuel card float.
• Carry out monthly bank reconciliations and other related subsidiary ledger records.
• Participate in monitoring of donor funded projects.
• Supervise all drivers to ensure that they are well-coordinated and deployed.
• Prepare grantee disbursement requests
• Maintain and monitor organization’s assets which include, but not limited to, vehicles, office equipment, building, among others

d. Desired Qualification and Experience
• A Bachelor’s Degree in Business Studies with an accounting option and/or stage 2 of a professional course such as CPA or ACČA
• Knowledge of automated accounting programs; particularly use of Pastel Accounting software
• Skills in use of Microsoft Excel and Word are desirable
• Three years’ minimum working experience in the relevant field in a reputable organization, preferably development agencies
• Strong interpersonal skills and ability to work with a wide spectrum of stakeholders
• Good command of the written and spoken English language