Position Title Finance & Logistics Officer
CCP Position Technical Specialist/Professional III
CCP Grade 7
Overview
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.

Background
DAI seeks a Finance and Logistics Officer for a five-year (2019-2024), US$27 million USAID-funded agriculture intervention. The Feed the Future Uganda Inclusive Agricultural Markets Activity (FtF IAM) works with agro-industry/agribusiness firms, Government of Uganda institutions and agencies, and market actor organizations on creating efficiencies in cross-market functions that enhance systemic changes to sustainably increase incomes and improve the livelihoods of households through agriculture-led inclusive economic growth. The Activity contributes to the Global Food Security Strategy (GFSS) Uganda Country Plan goal of reducing hunger, malnutrition, and poverty, as well as the USAID/Uganda Country Development Cooperation Strategy’s (CDCS) 2016-2021 five-year goal of strengthening Uganda’s systems to accelerate inclusive education, health, and economic outcomes. The Activity works throughout the FtF Uganda Zone of Influence (ZOI), which covers 38 districts spread across three regions of Uganda.

Responsibilities
Finance:
• Responsible for the financial management of the Field Office, assuring adherence to financial policies, Activity policies and procedures, regulations, controls and reporting systems, including using DAI’s financial software systems vFer and FAS
• Provide accounting and financial support to the Kampala office and ensure submission of timely and accurate financial reports based on internal deadlines
Verify vendor invoices and accuracy of expenses, and ensures accurate and timely processing of invoices, and coordinate with Kampala office on vendor payments
• Assist in preparing information for any contractual financial reporting requirement, as applicable, for example VAT reporting
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Ensure compliance of all accounting and financial reporting functions in the Field Office.
• Responsible for recording costs and day-to-day general accounting and risk management.
• Support, post and process Mobile Money Payments using the Beyonic system ensuring accuracy, compliance and reporting

• Oversee petty cash custodians, ensuring petty cash reporting is accurate and timely, that petty cash counts and petty cash reconciliations are conducted regularly and making petty cash entries in Vfer/FAS

Logistics, Administration:
• Manage the day-to-day business operations of the Field Office
• Liaise with local vendors and suppliers, local government officials and others to ensure professional relationships are well maintained, developed and built
• Maintain and oversee the working capacity of the office in terms of equipment, supplies, utilities, maintenance of fittings and fixtures and premises
• Manage vehicles assigned to the field offices, including
• Manage the security of the office premises, property, and vehicles, including day to day check in with security staff and security company
• In collaboration of with the ICT Specialist, maintain and update the Field Office inventory
• Work with the Kampala Admin and Logistics Assistant and IAM travelers to support travel to the field offices, including, but not limited to, allocating vehicles, booking accommodation, arranging meetings, and ensuring logistical needs of travelers are met in the field
• Support the IAM team where needed with activity development and implementation, such as, but not limited to, meeting partners and stakeholders, liaising with Local Government, supporting activity implementation, arranging logistics for events, meetings, workshops etc.
• Manage vehicles assigned to the field offices, including fuel cards and checking fueling the vehicles and servicing of the fleet.

HR:
• Manage full-time Driver and Logisticians and assign tasks as appropriate
• Manage Office Assistant and assign tasks as appropriate
• Support the HR and Administration Manager to track performance, anniversary dates and provide feedback for Annual Performance Management Plans
• Where needed and requested, verify time-sheet information and support accurate time reporting for the Field Office team

General:
• Work collaboratively with IAM Team
• Report on local issues to the wider team and Senior Management, such as on COVID 19, security, weather conditions, which may impact IAM’s implementation
• Ensure COVID-19 SOPs are followed in line with the IAM Risk Assessment Tool
• Carry out any other duties and responsibilities as directed by the Director, Finance and
• Administration.

Qualifications
• Bachelor’s Degree in Finance, Business Administration or equivalent.
• 5+ years of relevant experience and progressive responsibility in finance and accounting, office administration, and project operations.
• Minimum one-year experience with USAID-funded projects.
• Experience with USAID procurement policy, or logistics preferred.
• Ability to apply laws, regulations and instructions and interpret DAI and USAID policy.
• Fluent English required.

Supervisory Responsibilities:
The Finance & Logistics Officer will supervise the Driver/Logisticians and Admin & Logistics Assistant in their region.
Base of Operations: Kotido, Uganda
Reporting:
The Finance & Logistics Officer reports to the Sr. Finance Manager, supported by the Sr. Administration and HR Manager.
COVID-19:
DAI is requiring all staff to be vaccinated for COVID-19 if they wish to access DAI offices; participate in in-person meetings with staff, customers, or stakeholders; or travel on DAI business.