Reporting to the Compensation and Benefits Officer, the role incumbent will be to create, update and maintain personnel records, safe guard data integrity of the information in the employee database. Key

Responsibilities:
• Creates and maintains personnel files for employees by reviewing, scanning, indexing and entering information from employment documents. (Applications, resumes, transcripts, letters of recommendation, etc.) For inclusion in personnel records.
• Reviews personnel files for compliance with various laws, regulations, policies, codes personnel actions so they can be processed correctly.
• Ensure the accuracy and completeness of information contained in institutes personnel records and human resources information system database by understanding the nature of the various personnel actions and associated policy compliance and processing implications.
• Establish a system for easy storage and retrieval of the different personnel files to make it easy to access the necessary information.
• Ensure that all staff files are scanned and indexed according to procedures and guidelines
• Conduct periodic audits of the files to ensure that files are up to date at anyone time.
• Retrieve files for staff in need of, and maintain an up to date tracker of all files leavingthe records to ensure that no loss of files is registered.
• Provide periodic reports of the performance of the records office and suggest any areas of improvement in the IDI records keeping system.
• Ensure security of the human resource records in your custody at any one time and restrict access to the records office to only authorized persons.
• Make timely requisitions of the essentials needed for records management.
• Timely printing and issuance of work identification cards to staff.
• Ensure proper management of Human Resource Archived records in their respective storage areas.
• Contribute to the Human Resource office’s success by providing information about Human Resource policy and procedures, working cooperatively with other departments and performing all other duties as assigned.

Qualifications and Experience:
• A Bachelor’s degree in Records and Archives Management, Office and Information Management, from a recognized education institution.
• Additional training in Human resources is an added advantage Required Knowledge, Skills and Abilities:
• Good knowledge of computer skills(Ms. Office and databases)
• High levels of professionalism
• Confidentiality with ability to keep key sensitive information
• High level organisational skills
• Attention to detail
• Team player
• Good communication skills.