Roles and Responsibilities:

o Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff.

o Maintain and update employee records, contracts, leave schedules, and performance management systems.

o Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures.

o Coordinate staff welfare initiatives, team-building activities, and internal communication efforts.

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o Support the implementation of training and capacity-building plans for staff development.

o Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory.

o Manage office schedules, meeting arrangements, and travel logistics for staff and consultants.

o Ensure a clean, safe, and organized working environment.

o Maintain proper filing systems (both physical and electronic) for administrative documents.

o Lead the procurement process in line with SWRW’s procurement policy and donor requirements.

o Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts.

o Maintain accurate records of purchases, assets, and supplier databases.

o Monitor stock levels and manage reordering processes to ensure timely availability of goods and services.

o Conduct regular audits of inventory, assets, and equipment, develop and monitor an asset register

o Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines.

o Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management.

o Support internal and external audits by providing required documentation and clarifications.

o Liaise with external service providers including but not limited to insurers, landlords, IT support, suppliers, to ensure quality service delivery.

o Collaborate with finance, program, and MEAL teams to support efficient project implementation.

o Serve as a point of contact for general administrative and HR-related inquiries from staff.

Key Competencies and Skills

o Solid knowledge of HR best practices (recruitment, onboarding, performance management, employee relations).

o Strong understanding of procurement principles (sourcing, bidding, evaluation, contracting).

o Knowledge of asset management and inventory control.

o Excellent organizational, communication, and multitasking skills.

o High integrity, attention to detail, and strong ethical standards.

o Ability to maintain confidentiality and professionalism at all times.

o Computer literacy (MS Office, HRIS systems, procurement software).

o Excellent organizational and multitasking abilities

o Strong interpersonal and communication skills

o Familiarity with labor laws, procurement regulations, and NGO operations Experience Requirements

o 3–5 years of relevant working experience in HR, administration, and procurement roles.

o Preferably experience working with NGOs, development agencies, or donor-funded projects.

o Experience managing multi-functional administrative tasks across HR and procurement simultaneously.

o Knowledge and experience working with Ugandan labor laws and procurement regulations (PPDA guidelines).

Educational Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or Public Administration
• A Postgraduate Diploma in Human Resource Management, Procurement and Supplies Management, or Business Administration is an added advantage
• Professional Certifications in (CIPD) or. CIPS is an added advantage