Position Ref No: EUL/SS/03
Department: Human Resources
Closing Date: 20 September 2022
Location: Kampala
Direct Manager: Human Resources Manager

Job Purpose
To provide a comprehensive Human Resources (HR) support service across the HR value chain in line with business strategic objectives, in compliance to HR related legislation, HR policies and procedures.

Educational Qualifications
• Related Human Resources degree/ diploma

• Experience Requirements
• 5 years of experience.

• Knowledge
• Knowledge of Labour laws of Uganda
• Advanced computer literacy in Excel, Word and PowerPoint.

• Key Job Responsibilities
• HR and payroll administration:
• Assist employees with resolving day-to-day HR, Payroll, benefit related queries
• Issue standardised reference or undertaking letters for the staff as requested;
• Keep updated employee files.
• As advised, prepare and scan provided documents and file original copies;
• Ensure confidentiality of departmental information all times; and,
• Provide any other support as may be required by the department or as advised by the supervisor.
• Facilitate on-time monthly payroll input
• Ensure that approved organograms are in place and up to date
• Ensure that each approved job has a role profile
• Recruitment:
• Advertise vacant positions internally and externally.
• Manage applications and response handling
• Assist selection panels in shortlisting and selection.
• Arrange interviews.
• Preparing interview packages
• Assist in candidate checks and verification
• Organise pre-employment, periodic and exit medical examinations.
• Send out regrets to unsuccessful candidates.
• Facilitate the completion and approval of related paperwork in the case of appointments, transfers and promotions
• Document control and filling of various related documents
• Help in retrieving documents as requested;
• Receive, sort and dispatch mail that comes to the department; and,
• Update track tools on a daily basis.
• Performance Management:
• Ensure that all employees have valid Performance Contracts and Personal
• Development Plans.
• File all job descriptions, objectives and appraisal documents for all staff as provided by the supervisor;
• Work with the HR to arrange induction trainings for all new staff;
• Work with the HR in charge of performance management to arrange induction trainings for all new staff;
• Facilitate the Incorporation and Induction process for new hires
• Run the corporate Induction program for new hires
• Training and Development:
• Assist with arranging training courses and attendance as required
• Assist in the coordination and implementation of Learnership programs
• Employee Relations
• Liaise with the HR manager on all IR related matters
• Facilitate the management of poor performance, discipline, ill-health and disability issues
• Make appropriate arrangements for disciplinary and grievance hearings and keep proper records
• Ensure a cordial relationship between the company and employees
• Assist in managing workplace conflict
• Employee Wellness:
• Co-ordinate Employee Assistance Program events and interventions
• Monthly Reporting:
• Produce monthly and/ ad hoc reports on HR related activities
• Other:
• Filling and related ad-hoc administration.
• Assist with on-boarding of new employees.
• Assist with exit management process.

• Key Competencies Essential
• Deciding and Initiating Action
• Leading and Supervising
• Adhering to Principles and Values
• Delivering Results and Meeting Customer Expectations
• Analysing
• Planning and Organising
• Entrepreneurial and Commercial Thinking
• Persuading and Influencing

• Desirable
• Adapting and Responding to Change
• Working with People
• Following Instructions and Procedures
• Applying Expertise and Technology