Job Title: IB Administrator
Duty station: Head office
Reports to: IB Coordination Manager

Job summary:
To coordinate, generate, prepare and execute all international sales related activities at head office with Country General Managers / Supervisors and international business staff for proper and effective flow of International Business (IB) sales functions. Collect, analyze, evaluate and report sales data in order to increase sales productivity; Analyze sales and performance records, interpret results of overall sales.

Key Duties and Responsibilities:
• Administer the Process of International Business (IB) sales orders raised by sales representative, IB General Manager or Distributor for effective and timely delivery to customers;
• Provide input in the processing of Tax invoice and Packing list for URA to release the certificate of origin (EAC)
• Facilitate the clearing Agent of Movit in verification and Assessment of the loaded products at the Boarder points;
• Process and provide listing of newly developed products for export purposes;
• Liaise with stores and production departments to ensure timely loading and dispatch loaded sales vehicles and ensure availability of required stock for loading;
• Receive and manage all customer issues/ requests forwarded to me by IB Distributors, Country manager and any IB person;
• 100% Verification of credit limits/ payment terms of all IB Distributors before processing fresh orders. Information to Distributors on their credits, debts and stock outs to guide in order generation, monitor the agents accounts;
• 100% timely Preparation and sending of allowances for IB team outside the country;
• Ensure 100% proper documentation and Filing of the International business Files and documents;
• Process returned products/Damages from IB distributors so that the cross-ponding credit notes can be issued to reduce their accounts;
• Proper customs documentation and accurate information on release documentation to the clearing agent;
• Analyze sales and Coordinate all activities performed in IB Sales admin office and write a monthly sales Analysis report to IB manger to inform him on sales performance.
Required Qualifications, Experience and Skills:
• Bachelor’s Degree in a relevant field
• Working knowledge of French and Swahili is a compulsory requirement
• Legal knowledge of foreign currencies, tariffs and trading regulations
• Budgeting
• Data analysis
• Record Management and Excellent organizational skills
• Ability to work under pressure.