Position Ref No: EUL/OPS/06
Department: Operations
Closing Date: 20 September 2022
Location: Kampala
Direct Manager: Maintenance Manager

Job Purpose
To ensure the efficient management and control of the administrative functions of the Maintenance department.
Educational Qualifications
• A-Level Certificate.
• Experience Requirements
• 5 years of experience as an administrator in a similar environment.
• Knowledge
• Basic financial knowledge
• Knowledge of the transport industry would be an advantage

• Key Job Responsibilities
• Receiving and logging calls related to breakdowns and the notifications and follow-ups thereafter to the relevant service providers.
• Control of all the company-owned LDV’s.
• Liaison with maintenance suppliers.
• Compilation of all data and monthly reports
• Take ownership of the department’s information system.
• Ensure that internal customers are given a service level that they expect.
• Schedule all COF’s.
• Monitoring and applying for all licensing in accordance with all COF requirements.
• Planning and booking of services with outsourced and in-house service providers for all fleets.
• Daily capturing of vehicle hours and kilometres and submitting reports to relevant department heads.
• Weekly capturing of labour hours and recording absenteeism and employee punctuality.
• Monitoring of all maintenance costs and tyre scrapping.
• Responsible for generating purchase requisitions of all service providers and spares.
• Checking month-end expense variances and cost allocations
• Providing administrative support to the Regional Maintenance manager

• Key Competencies
• Initiative
• Customer Orientation
• Self Confidence
• Information seeking
• Analytical thinking
• Administrative skills
• Budgetary skills
• Communication skills
• Computer skills
• Interpersonal skills
• Numeracy skills
• Planning and organising skills
• Reporting skills