Job Description

• Receive and distribute all incoming and outgoing official mail.    
• Make appointments in liaison with the Managing Director and keep an up-to-date electronic diary.
• Receive, screen all incoming calls and visitors to the Managing Director’s office.
• Type official correspondences, reports, and speeches for the Managing Director.
• Take minutes for the Management Committee Meetings.
• Arrange hotel reservations and airport transfers for all international guests for the company, in liaison with the Managing Director.
• Make travel arrangements for all company staff traveling out of the country on the company mission.
• Ensure that the MD’s office is clean and organized by supervising the cleaner.
• Requisition, control and put to optimal use all office consumables for MD’s office.
• Requisition of office imprest for small purchases (soft drinks) for MD’s Office.
• Take on any other assignments as directed, from time to time by the Managing Director.

Candidate profile

• Degree or Diploma in Secretarial Studies or Organizational studies
• 5 years working experience preferably in a busy environment
• Knowledge of the French language is an added advantage
• Good knowledge of computer packages like Word, Powerpoint, Excel, emails.
• High level of confidentiality and discretion.
• Excellent communication and interpersonal skills and ability to multi-task with high organizational skills.
• Effective team player.