Reports to: Director General
Location: CIRCODU’s Office, Wakiso

Responsibilities:
• Perform general word processing tasks, handle telephone and email inquiries, create and maintain filing systems, manage diaries, and schedule appointments for staff.
• Develop and maintain efficient office systems.
• Arrange meetings and take minutes as required.
• Manage stationery and equipment supplies by ordering and organizing them.
• Organize and store paperwork, documents, and computer-based information.
• Maintain an inventory of all CIRCODU equipment and property, including the laboratory equipments.
• Greet and attend to all visitors.
• Keep records of utility bills and remind management of payment deadlines.
• Coordinate office property repairs, replacements, and maintain a clean and tidy office environment.
• Safeguard company documents, equipment, and calibration certificates.
• Supervise the Welfare Officer, Security Officers, and Office Cleaner.
• Perform any other duties assigned by the supervisor(s) as needed.

Desirable Skills:
• Strong self-motivation and integrity.
• Excellent organizational skills and ability to meet deadlines.
• Effective teamworking and interpersonal abilities.
• Proficiency in IT, particularly Microsoft Office (Word, Excel, Access, and PowerPoint).
• Meticulous attention to detail and ability to maintain confidentiality.
• Capability to work under pressure and meet tight guidelines.
• Punctuality and reliability.

Qualifications and Experience:
• A degree in any field and a relevant professional qualification.
• 2-3 years of experience in a field organization.
• Experience in handling service providers.
• Thorough knowledge of customer service, office management, and basic bookkeeping procedures.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in record management, both electronic and hardcopy documentation.
• Knowledge of proposal development is a plus.
• Experience in project planning and project management.

TheTo apply for this position, please submit your application (including a cover letter, academic documents, curriculum vitae, and other supporting documents) marked as “Application for OA_001/2023” either via email to [email protected] or in hard copy to the following address:

The Director General

CIRCODU

Plot 1516 Bbira-Kireka

P.O. Box 16340

Wandegeya, Kampala, Uganda

Bbira Kireka, 4.5km on Bujjuko road via Sentema road from Masanafu Roundabout

Note: Only shortlisted candidates will be contacted.