Job title: Office Assistant
Duty Station: ACORD Kampala Office
Reports to: Human Resource and Administrative Officer Relationship with others:

The Office Assistant will be closely supervised by the Administrative Officer and will provide support to the entire team in the office.

Key Duties and Responsibilities:
• Provide cleaning services to OVC West Central Activity Office, each working day and occasionally over the weekend as agreed with the supervisor to ensure a tidy and organized work environment for all employees.
• Keeping all areas of the office clean, including kitchen, clean and dry at all times. This includes washing. Dusting, polishing, emptying dust bins, and sweeping as appropriate.
Thoroughly clean office furniture, windows, equipment (phones, copiers, printers, etc.), to remove cobwebs, dust from all surfaces and corners.
• Ensure that all cleaning materials and equipment are maintained in a safe, clean and efficient working condition and kept in the right place after use.
• Ensure the kitchen is stocked with tea, coffee, sugar, milk and other supplies; prepare tea and other refreshments for visitors as requested by the supervisor.
• With support from the supervisor, make monthly requests for supplies, receive purchases from the store and effectively use them to meet the desired goals.
• Conduct spot checks around the office and ensure that tidiness is maintained at all times
. • Ensure that the supervisor is aware of the need for repair or replacement of materials and equipment including all furniture and fittings for the satisfactory performance of assigned duties.
• To be responsible for your own health and safety and that of anybody else who may be affected by your acts or omissions.
• Ensure offices are locked up and OVC West Central Activity property is secure before leaving.
Maintain confidentiality at all times during and after duty.
• Perform any other activities assigned by the supervisor and other staff in line with the office support function.

Qualifications, Skills and Experience:
• The applicant for the USAID OVC West Central Activity Office Assistant job must have two years of work experience in a similar position and in a similar work environment.
• Practical experience in customer care and highly motivated about work.
• Able to work with minimum supervision
• Well-organized with ability to follow oral and written instructions
• Good command of English with strong communication and interpersonal skills