Primary responsibilities
The Office Assistant will work to support the Uganda FHI360 office and ensure that projects operate smoothly and effectively. S/he will assist managing the day-to-day operations of office facilities to ensure an efficient, productive, and safe working environment for staff and visitors

Key Functions:
• Oversee the cleaning crew to ensure cleanliness and tidiness of the office. This includes the general office floor and desks.
• Ensure safety and security of the office supplies and equipment.
Work with the security in charge on office security.
Monitor stock levels of office supplies and update the Supervisor accordingly.
• Handle general office inquiries and route them to appropriate officers for assistance, as necessary.
• Ensure that staff tea is served at various identified locations within the offices.
• Support the office in absence of the Administration Assistant.
• Opening and closing of offices.
• Carry out any other duties as may be assigned.

Qualifications and experience:
• Ordinally or higher level of education, Diploma is an added advantage
• Ability to maintain a variety of records, such as inventories of supplies and materials.
• Proven ability to work independently and self-motivated, also work cooperatively with other office personnel.
• 3-5 years of related office administration experience.
• Demonstrated experience with office administrative procedures, standards and equipment.
• Demonstrated experience with office software applications and spreadsheets.
• Read, write and speak English; fluent in host country language required

Working conditions/Physical requirements
• Willingness and ability to work with stakeholders
• Willingness to accept additional responsibilities
• Willingness to work -beyond the normal work hours as maybe required.

Typical Physical Demands:
• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:
• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:
• Less than 10%