Responsibilities and Activities
R1: Management & Secretarial Tasks:
• Information management and communication
• Safety of company assets and records
• Secretarial services management
• Management of car pool and other travel arrangements
• Responsible for writing the minutes of the team meeting Finance Department
• Preparation of Public Relation materials and events with support of the appointed PR committee
• Serve as the point person for office manager duties including: the reception area, maintenance, mailing, equipment, bills, errands
• Fix appointments and when necessary, research for information according to the needs of the Country Office
• Follow up on all the rendez vous of the Country Director
• Place important notices on the main notice board

R2: Book Keeping/Finances Tasks:
• Ensure that petty cash expenditures are properly documented/supported
• Prepare requisitions of office supplies/materials
• Coordinate and monitor invoice preparation and payment for offices in the country
• Inputting data into payments spreadsheet
• Prepare necessary requests for funds prior to field travels of the Country Director
• Provide support to the Department of Finance and Administration

R3: Store management:
• Ordering and taking stock of office supplies
• Ensuring records of all supplies are up-to-date and inflows balanced against outflows

Qualifications/Other Requirements:
• Diploma in Secretarial Studies or any related field.