Officer Purchase (payments) at Kakira Sugar Limited
- Company: Kakira Sugar Limited
- Location: Uganda
- State: Uganda
- Job type: Full-Time
- Job category: Administrative Jobs in Uganda
Job Description
Kakira Sugar Limited (KSL) is a leading sugar manufacturer in Uganda. KSL boasts of two (2) sugar estates, one in Kakira – Jinja and the other in Kayunga. We seek to recruit dynamic, competent and experienced candidates to fill various vacant positions in the company.
Job title: Officer Purchase (payments)
Reporting to the Imports Manager and;
will be responsible for the following:
• Receiving and checking of service providers’ invoices as per PO/Contract.
• informing respective section heads or vendors if there is any error in the invoice.
• Processing service providers’ payment and ensuring release as per agreed terms/Contract.
• Sending of remittance details to Vendors and getting credit confirmation and also keeping records of the same.
• Preparing and processing payment application as per FPO issued to suppliers. Ensuring bank payment voucher are prepared by Accounts, audited and necessary signature from authorized signatories.
• Handing over payment application to the accounts department.
• Forwarding payment details to the suppliers after remitting payment.
• Keeping track/records of payment applications prepared and payments remitted.
• Presenting weekly/monthly reconciliations with suppliers/vendors and outstanding reports to Management.
• Preparing LC application, forwarding to bank/suppliers, amendments and keeping track/record of active opened LC and LC utilization records. Submitting monthly report to Management.
• Releasing of original documents from bank under LC or original documents routed through bank. Liaising with logistics team on Bill of exchange with payment proof/TT copy.
• Preparing of insurance declarations on the basis of shipping documents and submitting of weekly reports to insurance Officer.
• Following up with insurance Officer for claims, if any.
• Preparing and process payment application on the basis of GRN. (Local supplies but payment in foreign currency)
• Preparing/reconciling the vendor ageing report and presenting to the Management on monthly basis.
• Receiving GPA request forms from Logistics team and timely processing for release/GPA cheque to be sent to Logistics team.
• Ensuring all payment entries are captures in SAP.
Skills and Qualifications:
Applicants must;
• The applicant must hold a Bachelor’s degree in Accounting, Business Management or equivalent.
• Diploma in Accounts or equivalent, beyond bachelor’s degree is an added advantage.
• Minimum five (5) years of relevant practical experience in the field of Accounts
• The ideal candidate should demonstrate competence USA! standard Computer applications such as Ms. Word, I xcnt, PowerPoint, Good Customer Relations, Negotiation skill effective Communication and Report writing skills.
• Excellent written and verbal communications in English and Kiswahili.
• Proficiency in the application of IT/ERP systems such as SAP is must.
Experience:
Minimum of at least three (3) years of relevant practical experience in the field of Procurement for Goods and Services.