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10 Oct 2021

Officer Purchase (payments) at Kakira Sugar Limited

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Job Description


Kakira Sugar Limited (KSL) is a leading sugar manufacturer in Uganda. KSL boasts of two (2) sugar estates, one in Kakira – Jinja and the other in Kayunga. We seek to recruit dynamic, competent and experienced candidates to fill various vacant positions in the company.
Job title: Officer Purchase (payments)
Reporting to the Imports Manager and;

will be responsible for the following:
• Receiving and checking of service providers’ invoices as per PO/Contract.
• informing respective section heads or vendors if there is any error in the invoice.
• Processing service providers’ payment and ensuring release as per agreed terms/Contract.
• Sending of remittance details to Vendors and getting credit confirmation and also keeping records of the same.
• Preparing and processing payment application as per FPO issued to suppliers. Ensuring bank payment voucher are prepared by Accounts, audited and necessary signature from authorized signatories.
• Handing over payment application to the accounts department.
• Forwarding payment details to the suppliers after remitting payment.
• Keeping track/records of payment applications prepared and payments remitted.
• Presenting weekly/monthly reconciliations with suppliers/vendors and outstanding reports to Management.
• Preparing LC application, forwarding to bank/suppliers, amendments and keeping track/record of active opened LC and LC utilization records. Submitting monthly report to Management.
• Releasing of original documents from bank under LC or original documents routed through bank. Liaising with logistics team on Bill of exchange with payment proof/TT copy.
• Preparing of insurance declarations on the basis of shipping documents and submitting of weekly reports to insurance Officer.
• Following up with insurance Officer for claims, if any.
• Preparing and process payment application on the basis of GRN. (Local supplies but payment in foreign currency)
• Preparing/reconciling the vendor ageing report and presenting to the Management on monthly basis.
• Receiving GPA request forms from Logistics team and timely processing for release/GPA cheque to be sent to Logistics team.
• Ensuring all payment entries are captures in SAP.

Skills and Qualifications:
Applicants must;
• The applicant must hold a Bachelor’s degree in Accounting, Business Management or equivalent.
• Diploma in Accounts or equivalent, beyond bachelor’s degree is an added advantage.
• Minimum five (5) years of relevant practical experience in the field of Accounts
• The ideal candidate should demonstrate competence USA! standard Computer applications such as Ms. Word, I xcnt, PowerPoint, Good Customer Relations, Negotiation skill effective Communication and Report writing skills.
• Excellent written and verbal communications in English and Kiswahili.
• Proficiency in the application of IT/ERP systems such as SAP is must.

Experience:
Minimum of at least three (3) years of relevant practical experience in the field of Procurement for Goods and Services.

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Method of Application

If you feel that you match the outlined required requirements, write to the address below, enclose photocopies of your certificates, C.V and testimonials, indicating names and address of two referees ‘and quoting the job reference number on the left-hand corner of the envelop. Your application should be addressed to: Human Resources Manager, Kakira Sugar Limited, P.O. Box 121, Jinja - Uganda Tel: 0414-444000 OF Mail to [email protected] Closing date fs 18th October, 2021.



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