Procurement Officer-Market Research planning and Strategic sourcing

Key Duties and Responsibilities (but not limited to)
Procurement Operations
• Market research and procurement planning
Undertake market research, surveyors in accordance with the Watoto ministries procurement policies and guidelines.
• Research on procurement solutions to foster creativity and innovation.
• Preparation, maintenance, and update of the Annual master procurement plan for Watoto
• Ministries based on any changes to the budget as approved by the Church council.
• Maintain an authentic list of prequalified suppliers of goods, services, and work.
• Manage and update procurement portal.
• Contribute to the development of procurement work plans.
• Ensure that all the procurement operations are carried out in accordance with the Annual master procurement plan as approved by the Church Council.
Ensure compliance to the procurement and disposal policy and standard operating procedures.
• Undertakes sourcing for cost effective supplies, services and works.
• Provide administrative support in the arrangement for negotiation where necessary and maintain supplier relationship management.
• Provide support in regular monitoring of vendor performance and maintain a performance management database of all service providers.
• Provide guidance and specialized support to user departments on terms of reference for goods, works and services, contract management, procurement portal, specificationpreparation, as per the Watoto ministries procurement policies and guidelines and attend to raised queries on a timely basis.
Keep and update proper procurement records, flies management and documents as per the Watoto ministries procurement policies and guidelines.
• Timely preparation of management and performance reports.

Contract Management
• Ensure the contracts are well managed and service providers deliver based on the agreedterms and conditions.
• Guide and advise supplier on procurement and disposal procedures and relationship management.

Qualifications, Skills, and Experience.
• A minimum of a Bachelor’s Degree in Procurement, Business Administration, Economics or a relevant discipline.
• Maintain contract data and develop, implement procedures for contract management and administration compliance.
• Coordinate, prepare and support the contracts committee schedule, documentation, information, and activities.
• Responsible for consolidation and monitoring of all campus-based contracts.
• Manage framework of contracts.
• Sensitizes contract management teams
• Prepare management quarterly, semi-annually, and annually reports.
• Membership of a professional body.
• A minimum of three years’ working experience in a reputable organization.
• Computer literacy in Microsoft applications and database management.
• Management Information systems.
• Must be willing to live up to organisational values, confident and
• Should possess the ability to write and present analytical and informative reports.
Should be a good communicator, must have a high level of integrity, confidentiality, trust, good work ethics and sound judgement.