Evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Key Duties and Responsibilities:
• Create and maintain relationships with venders/suppliers
• Estimate and establish budgets for purchases
• Make professional decisions in a fast-paced environment
• Maintain proper documentation to verify that all procurements comply with USAID’s rules and regulations;
Ensure procurement practices are in compliance with the Activity’s Policy and Procedures Manual and USAID rules and regulations;
• Support technical and support staff in the development of requirement specifications;
• Review all venders and suppliers
• Maintain purchase records and other important data
• Negotiate pricing and supply contracts
• Develop plans for purchasing services, and supplies
• Ensure that the products and supplies meet quality standards
• Work with team members to complete duties as needed
• Maintain and update a list of suppliers
• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Support the development and implementation of HR initiatives and systems
• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective on boarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance

Qualifications, Skills and Experience:
• Degree in accounting, business management or a similar field preferred.
• 2+ years of experience as a Procurement officer or in a similar position.
Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Ability to negotiate contracts
• Ability to multitask, prioritize, and manage time efficiently
• Excellent communication skills
• Accurate attention to detail
• Goal-oriented, organized team player
• Ability to work well with management and staff at all levels