The Receptionist is a full-time position based in Kampala. S/he will manage the front office space. Being the first face visitors are greeted with, the individual will need to be friendly, knowledgeable,
Please submit a cover letter and CV to [email protected] by 12/05/2023
and hospitable. S/he will report to the Human Resources and Administration Manager.

Responsibilities
• Receive and answer telephone calls and greet all visitors in a professional and courteous manner and direct them to appropriate staff member;
• Distribute office mail and send out mail/ packages to the appropriate hosts and couriers;
• Develop and update an office mailing and contact list
• Assist with travel and logistics arrangements for staff and visiting headquarter staff, if applicable, including hotel bookings and airline reservations;
• Participate in the development of, and manage JSI welcome packages for visitors; Assist to arrange and coordinate office conferences/retreats, and other office events and ensure its documentation, minutes are tracked, signed and filed.
• Prepare time sheets for office helper.
• Carry out other tasks as assigned by the Human Resources and Administration Manager.

Qualifications
• Bachelor of Secretarial services or Office Science and Management or similar qualification from a recognized Institution
• Minimum of 3 years’ experience in a similar office administrative position;
• Demonstrated ability to manage time and perform to strict deadlines;
• Ability to manage office equipment like computers, and projectors;
• Good filing and secretarial skills;
• Proficient in Microsoft Word, Excel, and PowerPoint software;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills; and
• Ability to deal appropriately with sensitive issues and always maintain a high level of confidentiality.