Salary Scale: M6.1
Responsible to: Deputy Academic Registrar
Ref. No. EXT AD/APP/19/08/02
No. of Posts 4

PURPOSE OF THE JOB
• To provide support and technical advice on matters of admissions, registration of students, examination and transcripts and certification in Faculties.

KEY FUNCTIONS
• Handle student’s admission and registration matters in the Faculty
• Handle and advices the Heads of Departments on the examination matters in the Faculty.
Liaise with Heads of Departments in sorting out students’ transcripts and other transcripts related problems.
• Prepare reports on transcripts
• Draft and proof read transcripts
• Verify and certify transcripts and other academic documents.
• Assist the Senior Assistant Registrar in signing Transcripts.
• Provide safe custody of Examination results for the respective departments
Co-ordinate matters concerning graduation and other ceremonies in the University.
• Co-ordinate the processing and preparation of certificates of award for all Senate study programs
• Arrangement of graduation ceremonies
• Provide custody of blank certificates.
• Perform any other duty assigned by the head of the division
• Perform any other duties assigned by the Senior Assistant Registrar.

KEY OUTPUTS
• Students are admitted in the Faculty
• Students and registered in the Faculty.
• Students transcripts are prepared
• All records are kept safely in the Faculty

PERSON SPECIFICATIONS
• Minimum of a Master’s degree.
• Minimum of 5 years working experience
• Leadership and supervisory skills
• Ability to build, lead, and work with teams;
• Computer literacy; Interpersonal & communication skills;
• Quick judgment and decision making;
• Ability to initiate change
• Good computer skills in Microsoft word and excel