Salary Scale: U3
Reports to: Local Council III Chair Person and Chief Administrative Officer
Responsible for: Community Development Officer, Agricultural Officer, Veterinary Officer, Fisheries Officer, Parish Chief, Senior Accounts Assistant,

Job Purpose:
To manage and coordinate the implementation of policies, programmes, projects and laws of Government and Local Council III for the general welfare and development of the population.

Key Duties and Responsibilities
• Preparing the development plans for the Sub-county;
• Preparing work plans and budgets for the Sub-county;
• Arranging and facilitating meetings of the Sub-county council;
• Managing the implementation of all ordinances, bye-laws and Government policies, projects, programs and lawful directives.
• Carrying out general administration of the sub-county in conformity with Government regulations and policies; District Ordinances or byelaws; and Trust Fund or Secretariat by lower Councils;
• Collecting and accounting of Local Government revenue in the subcounty;
• Executing orders and warrants issued by any court of competent jurisdiction;
• Assisting in the prevention of crime and maintenance of law, order and security in the sub-county;
• Collecting data and keeping records of Council.
• Providing technical support to the Local Council III in planning, budgeting and implementation of Government programs; and
• Supervising and monitoring the implementation of socio-economic development projects.

Key Result Areas
• District Ordinances, bye-laws, Government policies and programs implemented;
• Sub-County Development Plan developed and Implemented;
• General administration in the sub-county undertaken;
• Collection of Local revenue ensured and resources accounted for;
• Warrants of court of competent jurisdiction executed;
• Assistance in the maintenance of law, order and security provided;
• Assistance in the prevention of crime and public nuisance tendered;
• Data collected, processed, disseminated and records of council safely kept;
• Technical support to the Local Council III provided;
• Implementation of socio-economic development projects in the sub county monitored and supervised;
• Staff Performance Assessed; and
• Council meetings held and minutes prepared.

Job and Person Specifications
Qualifications
• An Honors Bachelor’s Degree in Social Sciences, Development Studies, Social Work and Social Administration or Arts or Business Administration or Bachelor of Management Sciences, from a recognized awarding Institution.
• A certificate in Administrative Officers Law Course.
• Post Graduate Diploma in Public Administration and Management, Development Administration and any other related discipline from a recognized awarding Institution.

Experience:
At least three (3) years of experience as Assistant Secretary or equivalent level in a public or reputable private organization.
Competences:
Technical
a) Management of organizational environment
• Has basic understanding of the Constitutional provisions relating to the Public Service;
• Is aware of his or her job and what needs to be done; and
• Understands the contributions of the job in relation to the mission of the department and organization.

b) Effective Coordination of Meetings
• Circulates the meeting agenda in advance along with relevant materials for participants;
• Ensures that participants who are required to attend the meeting are present;
• Organizes logistics to complement and enhance goals of the meeting;
• Is able to maintain attention and interest; and
• Prepares budgets for meetings.

Planning, organizing and coordinating
• Adjusts plans appropriately and takes initiative to follow through rather than wait for problems; and
• Anticipates problems, takes advantage of opportunities and effectively deals with them.

Records and Information management
Applies the Bring Up (BU) system to avoid delays in dealing with other issues on the files;
• Is able to assess the security grading to the documents created or received; and
• Understands and applies registry and records management procedures and standards.

Behavioral
Effective Communication
• Seeks the thoughts of others in an effort to better understand them;
• Responds by giving clear, concise and accurate information;
• Volunteers additional information that may not have been requested in order to provide the listener with relevant information related to the issue;
• Formats the material based on the purpose of communicating, the competences of the target audience and in a way that facilitates the understanding of the message; and
• Formats writing to increase readability e.g. by providing content headings.

Networking
• Has strong interpersonal skills;
• Takes full advantage of membership of occupational or professional groups and associations, cross-organizational committees and communities of practice; and
• Easily gets involved in discussion of areas of mutual interest.

Ethics and integrity
• Monitors own actions for consistency with accepted values and standards; and
• Openly advocates for observance of ethical values and principles to others.

Public relations and customer care
• Clarifies roles and duties to avoid being misunderstood;
• Takes personal responsibility for correcting customer service problems and does so promptly; and
• Sees oneself as a representative of the organization and acts in a way that markets and promotes the organization.

Concern for quality and standards
• Sets up new procedures and establishes a system for measuring and monitoring compliance; and
• Communicates and reinforces standards.

Managing Employee Performance
• Is familiar with the present performance management system within the organization and follows guidelines and standards for formal performance planning and review; and
• Maintains an open atmosphere to encourage questions and discussion.