Main Purpose of the Job: The overall objective of the Senior Medical Records Officer is to Plan, budget, manage, coordinate, monitor, and evaluate medical records activities in the Hospital.

Key Duties and Responsibilities
• Oversee preparation of plans and budgets for health data.
• Ensuring availability of required HMIS tools i.e. registers, forms, guidelines, SOPs etc. 3. Ensure all data tools such as registers and electronic databases are such as EMR are up to date.
• Carry out regular data review/cleaning exercises on all records entered 5. Responsible for development of data collection tools, analysis and presentation of health data.
• Troubleshoot and maintain the electronic systems
• Ensure proper filing and storage for client’s files, medical records and safety for IT equipment.
• Ensuring completeness, consistency and accuracy of data captured in the HMIS. 9. Timely compilation and submission of the routine Hospital reports.
• Conduct regular departmental & Hospital performance reviews at least once every quarter. 11. Arrange and coordinate Routine Data Quality Assessments.
• Participates in support supervision and provide technical support to lower health facilities. 13. Provides support and support in health research activities.
• Build capacity of data clerks, Records staff and health workers and provide continued mentorship on recording and reporting.
• Respond to all data requests.
• Any other relevant duties as assigned by the supervisor.

Person Specifications
• Minimum Academic Qualification: Bachelors’ Degree (Hons) in degree in either Health Informatics, Health Information Management, Health Information Technology, Medical Records and Health Informatics, Library and Information Science, or the equivalent from a recognized Institution/University are cognized Institution with demonstrated Experience in data management and reporting.
• Additional Training
• Degree in IT, IS, Statistics, Economics, QE or any data management related field. • A post graduate in M&E will be an added advantage.
• Demonstrated experience of HMIS, DHIS2.
• Good computer skills and knowledge of Ms Access, Ms Excel, STATA, SPSS, EPiDATA. • Experience with Electronic Medical records is required.
• Required Experience:
• At least three years’ experience in health programs and records management in the health sector.
• Experience in qualitative and quantitative data collection and analysis.
• Knowledge of Health Information Management System.
• Experience in working with and managing teams.
• Key Skills
• Computer knowledge in database management, spreadsheet, email, etc.
• Data Analysis & presentation skills.
• Skills in report writing
• Familiar with public health facilities and willing in serve in such settings.
• Ability to maintain confidentiality
• Good communication skills
• Good records management skills