Salary Scale: NBRB 6-2
Reports To: Administrative Officer
Duties
• Type and present work for signature
• Take dictations and then transcribe.
• Receive and files correspondence, minutes and other documents
• iv. Receive visitors and attend to their queries.
Organizing meetings and circulating decisions to the relevant action offices
• Book and schedule appointments for the Head of Department.
• Receive and dispatch mail.
• Draft letters and prepare responses to simple routine letters.
• Maintaining office cleanliness and orderliness

Person Specifications
Qualifications
• Should have a Diploma in Secretarial Studies or business administration majoring in Secretarial Studies.
• Should have ‘O’ Level Certificate with at least two credit including English language and three passes OR a business qualification in secretarial studies with a credit in English.

Experience
At least 4 years’ experience in a similar position in a reputable organization
Competencies
• Time management skills
• Dependability
• Public relations and Customer care skills
• Communication skills
• Initiative
• ICT
• vii.Confidentiality
• Interpersonal skills