SALARY SCALE: M3 (ACADEMIC)
REPORTS TO: THE VICE CHANCELLOR

PURPOSE OF THE JOB
To provide professional leadership in the management and coordination of all Library and Information Management Services for the University.

KEY DUTIES AND RESPONSIBILITIES
1. Coordinates the development and review of rules, regulations and guidelines for accessing books and other library materials in the University Library.
2. Coordinates the acquisition process of books and other library materials in liaison with the academic departments and procurement Unit of the University.
Develops guidelines governing the archival and retrieval of historic, fragile or intrinsically valuable materials of the University.
4. Coordinates the review, updating and development of university policies, procedures and practices governing cataloguing of the University library materials in line with internationally acceptable practices and procedures.
5. Liaises with the Security Office of the University to ensure security and safety of the University Library, in line with the University safety and security policies, procedures and practices.
6. Coordinates training across the system to ensure that core procedures and practices are known and understood by the staff and students.
Assesses the work place and work activities for significant health and safety risks through organizing safety inspections and audits.
8. Coordinates the development and presents the library work plans and budgets to the relevant offices for incorporation into the overall University work plan and budget.
9. Represents the University at national and international fora aimed at addressing issues and concerns of access and sharing of printed and electronically organized information.
10. Requisitions and accounts for the resources of the University library in accordance with the operating policies, rules, regulations and guidelines.
11. Performs any other duties that may be assigned from time to time.

KEY OUTPUT
1. The development and review of rules, regulations and guidelines for accessing books and other library materials in the University Library coordinated.
2. The acquisition process of books and other library materials in liaison with the academic departments and procurement Unit of the University coordinated.
3. Guidelines governing the archival and retrieval of historic, fragile or intrinsically valuable materials of the University developed.
4. The review, up-dating and development of university policies, procedures and practices governing cataloguing of the University library materials in line with internationally acceptable practices and procedures coordinated.
5. Liaison with the Security Office of the University to ensure security and safety of the University Library, in line with the University safety and security policies, procedures and practices done.
6. Coordination of training across the system to ensure that core procedures and practices are known and understood by the staff and students done.
7. Assessment of the work place and work activities for significant health and safety risks through organizing safety inspections and audits done.
8. Coordination of the development and presentation of the library work plans budgets to the relevant offices for incorporation into the overall University work plan and budget done.
9. Representation of the University at national and international fora aimed at addressing issues and concerns of access and sharing of printed and electronically organized information done.
10. Requisitions and accounts for the resources of the University library in accordance with the operating policies, rules, regulations and guidelines made.
11. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:
1. PhD in Library and Information Science, or in Information Systems, or in Information Management, or a related field from a reputable institution of higher learning;
2. b Master’s Degree in Library and Information Science, or Records and Information Management, from a reputable institution of higher learning;
3. A Bachelor’s Degree in Library and Information Science, or Records and Information Management from a reputable institution of higher learning;
4. Work experience of not less than seven (07) years at a senior level in a Library setting, preferably in a reputable higher education institution; or a teaching experience of at least 7 years in a reputable institution of higher education.
5. Must have published at least twenty-one articles in peer reviewed journals, or ten book chapters or two books with ISBN Number.
6. Should have supervised two graduate students to completion, one of whom should be at PhD level.

ESSENTIAL SKILLS AND COMPETENCIES
1. Ability to network effectively.
2. Team building skills
3. Problem solving skills.
4. Good persuasive and collaborative leadership, enterprising and innovative with commitment to institutional growth and development, concern for quality, standards, and ethics and integrity.
5. Practical knowledge of current issues and technology trends in academic librarianship.
6. Practical experiences in financial management, budgeting and accountability.

AGE LIMIT
The applicant must be fifty-five (55) years old or below at the time of application.

TENURE OF APPOINTMENT
The appointment shall be on contractual terms for a period of five (05) years, renewable based on satisfactory performance.
 

Suitably qualified and interested persons should submit six (6) hard copies of the application consisting of the following:
1. Letter expressing interest in the job;
2. Recent passport size photographs attached to each copy of the application;
3. A detailed and up to date Curriculum Vitae signed and dated by the applicant;
4. Certified copies of academic transcripts and certificates;
5. Copies of relevant appointment letter(s) (where applicable);
6. Copies of National Identity Card and any other relevant identification document;
7. Reference letters from three (3) referees who should be advised to send their reference letters under confidential cover, either in hard copy or using the email address [email protected]
8. Sealed applications with the position applied for indicated on the top right corner of the envelope and reference letters should reach the address below not later than 5:00pm on Wednesday 15th February, 2023:

The University Secretary
Gulu University
P. O. Box 166, Gulu City (U)

Please Note:
1. Incomplete applications and/or applications received after the closing date and time will not be considered.
2. Applicants who do not have National Identity Cards, or whose names and dates of birth on the National Identity Cards are inconsistent with the names and dates of birth on the other required documents will not be shortlisted.
3. Only shortlisted candidates will be contacted.