Position Ref No: EUL/OPS/08
Department: Operations
Closing Date: 20 September 2022
Location: Kampala
Direct Manager: Maintenance Manager
Job Purpose
To ensure the efficient management and control of the administrative functions of the Maintenance department. Personal Assistance, general secretarial and administrative assistance for the National Maintenance Manager and the Workshop Manager.

Qualifications
• A-Level Certificate
• Relevant Administrative qualification.

Experience Requirements
• 3 – 5 years of experience as an administrator in a similar environment.

Key Job Responsibilities
• Liaison with maintenance suppliers.
• Compilation of all data and monthly reports
• Ensure that internal customers are given a service level that they expect.
• Schedule all COF’s.
• Monitoring and applying for all licensing in accordance with all COF requirements.
• Planning and booking of services with outsourced and in-house service providers for all fleets.
• Weekly capturing of vehicle hours and kilometres and submitting reports to relevant department heads.
• Daily reporting of breakdowns nationally.
• Monitoring of all maintenance and tyre costs.
• Responsible for generating job cards, work orders and purchase requisitions of all service providers and spares.
• Checking month-end expense variances and cost allocations
• Providing administrative support to the Maintenance manager.
• Management and upkeep of filing system.
• Diary management and scheduling of meetings
• Screening of calls.
• Typing of confidential correspondence, reports, proposals, presentations and minutes of meetings.
• Stationery purchases.

Key Competencies
• Initiative
• Customer Orientation
• Self Confidence
• Information seeking
• Analytical thinking
• Administrative skills
• Budgetary skills
• Communication skills
• Computer skills
• Interpersonal skills
• Numeracy skills
• Planning and organising skills
• Reporting skills